Category: Meeting Notes

Friday January 30, 2015 11:30 AM

Agenda & Notes

1.Welcome & intros

• Welcome Amanda! Others attending: Leva, Erin, Caroline, Debra

2. Web site update & feedback & next steps

• Subject Guides/Technology subgroup: Meeting on Wed. Feb 4 at 1 pm. Use Line 1 Teleconference.

3. Professional Learning offerings/opps

• Open Education Week webinar Thurs March 12, 11 AM (30 min) – BCOER webinar for Librarians – (about librarians and role with OER; what BCOER is doing and tools we’ve created to help) Presenters: Erin, Leva available (maybe Amanda)
• Note: Can support faculty by identifying content for inclusion in LMS (identifying gaps in the textbooks and link to content using PURLS – develop a common place for inclusion of content);
• BCLA May 20-22n Friday afternoon: BCOER presentation (Presenters: Caroline, Brenda, & Rajiv J. Faculty) Also BCcampus booth Thurs/Friday – Leva/Amanda (Others? Debra )
• BCcampus OT summit May 28/29 Call for Proposals – To submit one on BCOER Librarians http://otsummit.bccampus.ca/2015-call-for-proposals; Presenters: Caroline, Leva (maybe Erin)

-ETUG spring workshop SFU-B by June 4/5
-Others? OE Global Conference April 22-24, Banff
-Open Education Conference Nov 18-20 Hotel Fairmont Vancouver
4. OER Guides Update – see #2?
5. AdoptOTB Course- whose taking it? Leva & Caroline
6. Copyright Update- N/A
7. Suggestions for outreach/info sharing – what about an Open Ed interest group (BCLA list) or does it make sense to post to alps? or create a newsletter ? Google group? Is this duplicating effort ? (use a tool to co-curate so it is not one person doing this e.g. SCoop.it? Diigo?)
Connecting with SPARC Libraries/repository group (Leva & Debra attended)
Connecting with CCCOER or OE Consortium (Leva member of list)

• Debra will followup with Rowen at BCLA on protocol to use the academic librarians list and also we could survey BCLA members at the conference

8. Bigger meeting to review goals for 2015 ?

• re: let’s see where we are and where we want to go …Maybe do this by March 9th Open Education week?

Thurs. November 27, 2014
Agenda & Notes
Attended by: Leva (scribe), Erin, Janis, Lin, Debra, Inba, Brenda, Jocelyn, Martin, Caroline
1. Followup on BCOER Event
– how did it go? improvements for next time?
– survey to participants on next steps – what’s needed – professional learning
– What do you think is needed next? Book sprint/Course sprint/ CC or Copyright event?
ACTION: Table this for January Meeting; to send out note to share resources to attendings and perhaps simple ask of what worked/didn’t work
2. Followup on our web space on open.bccampus.ca
– Professional Library student to help (Erin to report)
ACTION: Leva will put up prelim space/pages to share out Oct 27 videos, slides,photos
ACTION: Erin reported a student coming onboard and will get started to assist us in the new year
3. Followup on sharing of web guides or other resources? ACTION: Erin, Lin, Debra, Caroline to meet to discuss how best these spaces will be configured for sharing
4.Followup on upcoming conference proposals: whose interested in a presentation?
– Nov 30th deadline – OE Consortium in Banff in April
– Dec 1 deadline BCLA in Richmond in May
– Feb – ETUG in SFU Bby in June
– STHLE pre conf (Grad students/TAs) in June
ACTION: Leva will do a Doodle and meet with Caroline, Brenda & LIn to craft a proposal for BCLA Dec 10th deadline; Activist stream and perhaps a panel; team facilitated session
6. Update news
– we did a presentation to CARL in Oct (Clint & Leva)
– speaking with librarians at University of Regina (interested in joining any webinars/lunchlearns)
– other
No ACTION
7. Misc
BCcampus Adopting OT webinar starts in January
Open Textbook Adoption kit (was asked about at BCOER Event)
Authoring in Pressbooks
More BCOER posters if anyone wants some
SPARC librarians meeting on Dec 3rd (Debra)
ACTION: Lin, Erin, Brenda wanted posters. Contact Leva & they will be sent to you…Will see how many are left.
Next Meeting January 2015

Friday September 26th 1 PM

Agenda & Notes
Attending: Leva (scribe), Debra, Erin, Caroline, Martin, Devon,

1.BCOER event “Open Education Resources: Librarians, Leadership and Opportunity” – an OER awareness event for librarians
– Librarians & OER web site & reg is now live; BCOER please register & tell colleague; as space is limited
– promotional channels -ACTION: Debra will post to ALPS List; Twitter: BCcampus can tweet and we can all tweet use #BCOER
– BCcampus will post short item on web site Calendar (done)
– BCOER presenters – to speak about BCOER and highlights we’ve volunteered Janis (who is absent today); also Debra, Caroline, Lin and Erin to help
– Logistics ACTION: Leva & Debra to meet Monday at DC to test tech stuff and do catering
– Post event social? ACTION: Let’s invite Quill and go to The Hub at Skytrain for a drink /coffee
-Final part on What librarians need? How shall we harvest the ideas?Have them chat for a few minutes and one person at each table write on a sticky ideas then offer up one idea per table as we wrap?
– Do we want to create a google doct for collaborative note taking? – Yes let’s try this ACTION: Need a Volunteer to help do this
– Bccampus coop student to help record sessions – ACTION: Leva will arrange
2. Open Access Week – What events happening? (Open Access Week at UBC, SFU, etc.)
ACTION: Request will be posted to send a short blurb and key links to what you are doing on campus for Open Access Week and we will create a page on open.bccampus.ca – Leva
Also arranging informal meeting with Nicole over noon lunch break Oct.28 at UBC if you want to meet – Leva, Erin, Caroline, Debra so far will meet with Nicole; All welcome but let Leva know so we can figure out where to go as campus cafes are busy! ACTION: We’ve booked Nicole we just need to figure out where to go depending on how large a group
3. FYI Other conferences – co-presenting opps for BCOER? Suggestions? Get in touch with Leva if you are interested
4. FYI SPARC update – see notes for good OER awareness raising on campus
5. FYI U of Alberta librarians – Leva met with them to share info as part of MOU to collaborate wit AB and Sask
6.FYI Citation of OER materials and adapted OT – Sybil had some good ideas & following up with Clint
7. FYI BCOER project work – Professional Experience student or Contractor- ACTION: Caroline & Erin to talk
8. FYI from Debra that BCCATS has formed a subcommittee to specifically address how to catalogue OER (Douglas has a member who attends these meetings)

Table for future discussion –
broader/bigger community of practice – yes and how? -LL
branding for BCOER- do we need? if so can do – LL

September 5th, 2014

Agenda & Notes

Attending: Janis, Leva, Erin, Debra, Sybil, Martin, Caroline
1. OER Awareness Workshop for Librarians
– Program: speakers/format – Finalize this asap
– Name of event & branding? e.g.suggestion: “This event brought to you by BCOER and sponsored by BCcampus OpenEd”
– Registration – google form – name, institution, title/role and email and note on particular interest; post link from open.bccampus.ca page
– Promotion and invitations – blurb on event & distribution channels, all do personal invites (we can craft a message for all to use)
– Timeline- Get web pages ready as soon as possible and start promoting
– ACTION: All review PD page Librarians and add your thoughts; Leva to get web pages & reg done asap
2. Professional Experience Student SLAIS

-Erin drafted and will post; Leva will be co-supervisor of the student. We will need to see if any takers of this position which is designed to help us move forward with our BCOER projects

3. Contractor Librarian: KPU may be able to help provide some support to projects like the subject guides, content of web pages and/or our collaborative working space.

Bonus Meeting!
When: Monday August 18, 9 AM
Where: Teleconference – Dial up Info Below
Agenda: Quick Touchbase…

• OER Awareness poster – finalize and share
• BCOER Web presence – hosted as pages off http://open.bccampus.ca
• OER Awareness Event for Librarians. See for PD page Librarians and add your thoughts

*MEGA Meeting before Summer: July 8th – 9AM – 10:20 AM (Scribe: Leva; Participants: Deb, Erin, Caroline, Inba, Janis, Devin, Lynda, Sybil, Leva/ Regrets: Will, Lin, Tania)

1. Followup on Hackfest** projects – Erin, Leva

• Update on Guides done at Hackfest: need to be looked at and shared out in some way in a wikispace and bccampus open site; ACTION: See #3 for followup;Proposed idea: work study library/student to do the ongoing updates or groundwork for guides? UBC, or other organization can sponsor someone for 3 months; Erin will send description on work/study to us for consideration
• Feedback on first draft of OER Awareness poster: 1. need acknowledgement of source as BCOER 2. need to provide references on the poster – will find space in footer per best practices ACTION: Leva to work with graphic person

2. Update on BCOER session at ETUG Notes from that session – Janis, Erin, Leva ACTION; No action at this time; look at challenges in notes an see how they can be addressed by our work in the days ahead
3. Update on OER guides (post-Hackfest) – Caroline, Deb, Lin: Work being done on overview guides on OER as well by Lin, Deb & Caroline; Need to figure out where and how to structure pages to share along with the Hackfest guides ACTION: Caroline, Deb, Erin to meet to figure this out and what the collaborative space might look like in wiki
4. Update on BCOER Listserv – Purpose/Guidelines – Leva; ACTION: Listserv will be implemented asap and will be hosed by BCcampus and moderated by Leva (for now). Will be a private listserv for the use of our projects and organize meetings and share info; we can forward on notes of interest to colleagues and reassess in 6 months if we need to make it more open
5. BCOER Web presence – hosted as pages off http://open.bccampus.ca This is a WordPress site ACTION: will be a good interim solution to have a section under “Resources” called “Librarians” then our BCOER info/products See this Page ; Leva discussing with web team
6. OER Awareness Event for Librarians. See for PD page Librarians and add your thoughts – Deb, Leva, Janis: Date – will try for Oct 27 at 1 – 4 pm; ACTION: All post info in the wiki page for program/speakers/activities: Deb will look at confirming the site for this date and have a backup space at DC; Leva will check with availability of possible speakers asap. Janis will look at how we can use radio elements to bring PD to those at a distance and/or audio capture for podcasts (Leva will help)
7. OER Copyright Workshop or tools- ideas – Inba ACTION: wiki page created for ideas on copyright /CC info and what’s needed to educate ourselves and colleagues; Identified that a FAQ helpful (UBC has one) and maybe a flowchart and some web pages. ACTION: Inba and Sybil will work together on this project
8. Sol*R Curation project; Need advice on how to make improvements – Leva ACTION: Leva will create page for feedback from group; ACTION:Tabled for discussion in September
9.News – All

• Accessibility Toolkit ( under development ): BCcampus & CAPER working on a toolkit to help people to create more accessible resources for persons with disabilities; tool kit to be tested with students in Fall /Winter
• New SPARC Libraries & OER Forum
• SLAIS Open Course with Stanford

10. Other things on your wish list? need help with?
Next “real” meeting will be in mid-September. ACTION: Leva will send a Doodle

April 16/17th was the Open Textbook Summit many of us met there. Here is the link to the resources: otsummit.bccampus.ca
May 9th – BCOER Hackfest See the post:http://open.bccampus.ca/2014/05/20/one-heck-of-a-hackfest-id-say/
June 13th – BCOER session at ETUG
June 25th – Experimentation with Big Blue Button web conferencing

Wednesday March 12 at 1 PM
(Scribe: Leva; Participants: Deb, Erin, Leva, Inba, Janis, Patti, Martin, Caroline/ Regrets: Will, Devin)

• Welcoming 2 new people: Martin, UFV and Will, UBC; Erin has a SLAIS student that would like to join this group
• Roundtable: KPU Open Ed session March 10th well-attended & this group mentioned as one of the ways librarians are participating in BC; BCcampus hosting a booksprint for a Geography textbook; BC Open Textbook Summit April 16/17 ACTION: Leva to verify registration and notify of details of agenda; Janis to send SFU one pager on OER; Caroline to send link to BCCAT with MARC record for BC Open Textbooks available;
• Idea! How about sprint session to create our OER guide/assessment tools? ACTION: Leva to send Doodle with possible dates/options for a Sprint
• Review Frame of Reference – invitation to comment or add info to wiki page – This is work-in-progress.
• Review – OER Assessment Checklist & OER pages on wiki: Do we just want a simple checklist or do we want something more extensive like a rubric? We need to consider if we choose to do one, which or both? ACTION: All to review the research on the wiki page and provide feedback
• Meeting method? Is teleconference working or should we try another way…e.g. skype, Big Blue Button or ? ACTION: Leva will poll group with next Doodle
• We may not need to do a virtual meeting in March if most of us going to OT Summit (Leva)

Monday February 11th at 11 AM
(Scribe: Leva; Participants: Deb, Devin, Erin, Leva/ Regrets: Janis)

• Frame of Reference Reviewed; Acknowledged that scope was a key item in our definition of OER and also focus audience on librarians and materials to help them which can be modified and used for faculty (Item #2)
• Moving forward with “Outputs” #1 “Assessment Checklist” What makes a good OER? Scholarship/peer review process? Quality…and 4 Rs? – Erin lead on creating framework for this; Deb sending some research
• Moving forward with #3- 5 subpages for content guides – Devin/ Erin scope out head
• Suggested that we are getting many events and resources that could be shard out broadly to librarians – Need to think in mid to long term what may be used – Deb doing some research on Libguides; Leva on other & how supported
• ACTION: Remind our group to look at Frame of Reference and also to post to wiki; Remind them of BC Open Textbook Summit in April
  • who’s going? Leva to check agenda to see what kind work can be accomplished at the meeting
  • Queue up the next meeting for March