Retreat – 27 June 2016

Vision, Strategies, and Structure
The purpose of this page is to inform the organization of a full day retreat on June 27th, 2016.What: BCOER Librarians Retreat
When: June 27, 2016
Time: 8:30 – 4:45 pm
Where: BCIT downtown campus, room 410
Why: BCOER group has grown and matured. It is important to look at next steps for how the group should continue to go forward.

Participants (10)

  • Caroline
  • Martin
  • Lin
  • Erin
  • Leva
  • Kevin
  • Debra
  • Lindsay
  • Brenda
  • Rosario

Required Items


Required Roles

Facilitator – Erin

  • This individual will guide the activities and processes for the day, including keeping people on track and focusing on time management.

Content Collator – Caroline and Debra

  • This individual will be responsible for gathering the content for each of the sessions into the Google Doc. This will be the basis for developing the final structure document for the group to review, comment on, and finalize.

Photographer – Kevin

  • This individual will be responsible for taking photographs of the day, including the content outputs (e.g. slides, post-it-notes, etc.) This content should be uploaded to the Flickr Group- BCOER Librarians (must be willing to join group an add photos)

Retreat Agenda

8:30 – 9:00 am Breakfast
9:00 – 9:10 am Overview of the Day
9:10 – 10:44 am Mission, Vision, and Values Activities

  • Developing a common mission (45 min)
  • Developing a common vision (25 min)
  • Developing values (35 min)
10:45 – 11:15 am First Draft of Mission, Vision, and Values
11:15 – 12:00 pm Part 1 – Goals and Objectives Activities

  • Develop goals(45 min)
  • Develop objectives
12:00 – 12:45 pm Lunch
12:45 – 1:30pm Part 2 – Goals and Objectives Activities

  • Develop goals
  • Develop objectives (45 min)
1:30 – 2:00 pm Activity Process (30 min)

  • Add Goals and Objectives
  • Add specific activities to complete the objectives
  • Identify potential leads, partnerships, and working groups
2:00 pm – 2:15 pm Break (coffee/tea)
2:15 – 2:30 Develop Group Structure and Lead Responsibilities (Large Group)

  • Brainstorm the role responsibilities outlined from the Activity Process
2:30 – 4:45 Develop Group Structure and Lead Responsibilities (Large Group)

  • Brainstorm the role responsibilities outlined from the Activity Process
  • Outline the length of terms and role replacement
4:45 – 5:00 Next Steps

Hackfest – Subject Guides Group – May 2014

 Subject Guides Group

BCOER Hackfest Subject Guides Group

Open Education Repositories (OER)


An OER is a online storage system that allows educators to share, manage and use education resources. The repository contains a collection of learning items that support instruction. These items include:

  • open textbooks
  • lesson plans
  • quizzes (i.e. iclickers, etc.)
  • videos, animations, handouts
  • interactive activities and tools (e.g.apps)
  • powerpoint presentations

For the purpose of this project, we will be excluding the following from the OER definition:

  • MOOCs (list of MOOCs, full course MOOCs)
  • open access journals and books
  • Paid resources
  • Government websites

Definition Breakdown

  • space includes diverse material but doesn’t fall “neatly” within the OER definition

Exclusion Criteria for Guides

  • paid resources
  • K-12 (unless significant content for introductory classes)
  • lack of comprehensive content (e.g. focus on lecture capture only)
  • government websites (dependent if the focus is too narrow and/or thematic – e.g.
  • Date of last entry/update

Vetted Resource List

The purpose of this work will be the development of subject guides with approved open education repositories (OER) to be used by faculty and librarians.


  1. Review the OER Rubric. Discuss why and how it should be used. The OER Rubric is a working document. Suggestions and modifications can occur throughout the hackfest. Erin and Melanie will make note of issues as they arise and add them to a OER rubric review document.
  2. Review the google doc for suggested subject areas. Break groups up according to interest in subject areas. Assign one individual as Group Facilitator. The Group Facilitator will discuss issues that arise with Erin and Melanie; assist with technical issues; motivate group; etc.
  3. Before beginning, brainstorm a process of finding OERs (e.g. literature review, etc.) Write suggestions strategies on a flip chart for referral.
  4. Brainstorm where the content should reside (wiki, google doc). Review the Subject Guide Template.
  5. Begin!

Subject Guide Template

The template will allow the working groups to create standardized information across the guides. The templates should include the following metadata:

Source Types The kind of content found in the OER. Example: video, audio file, quiz, etc.
Author(s) Creators of the OER.
Title Title given to the resource.
URL Location of the resource. Preferably a stable or permanent URL (PURL).
Subject(s) This field will outline the subject covered in the resource.
Abstract A brief description of the OER.
Copyright/Licensing This field will describe the kind of licensing that has been assigned to the OER (e.g. Creative Commons, YouTube Standard License). Note – If the OER licensing is varied, mention so here.
Level The rating provided to the OER based on the assessment rubric.

Exclusion List

If an OER has been reviewed and will be excluded from the list, enter it into the following form:


  • Laptops
  • Flip chart
  • Sticky notes
  • Pens/markers

San Jose Guide Transition Project

Douglas Master guide:

Subject Area Librarian WikiName Status
Chemistry Debra ChemistryOERR In Process
Psychology Caroline PsychologyOERR Started
Trades Lin TradesOERR In Process
Aerospace Martin AerospaceOERR Complete
Education Erin EducationOERR Started

Compiling a Subject Specific List: Formatting Guidelines and How-To Steps

Main Page >> BCOER Group >> Want to develop content START HERE

Cut/paste the new page start into new tab:

Change New_Page_Name to new name:


New page is created, click edit, and add the following:

ALWAYS TYPE THIS TEXT FIRST: Two [ brackets, then Category, then : then Guides, then two ] brackets.

Cut paste text as follows:

Title of resource: Bold, hyperlink, <BR/>

Description preceded by : then text, then close with <BR/>

Classify as either Courseware or Textbook as a heading in bold, followed by <BR/><BR/>

See [exemplar page] for example

*Note: for embedding into Libguides, mediawiki embed code requires an additional closing tag: </script>

Hackfest – 9 May 2014

 BCOER Librarians Resource Hackfest

Event: Open Education Resources Hackfest – Friday May 9th, SFU Harbour Centre, Room 1530
Venue sponsorship: SFU Library
Catering sponsorship: BCcampus
Participants: Lin Brander, BCIT; Janis McKenzie, SFU: Caroline Daniels, KPU; Deb Flewelling, DC; Leva Lee BCcampus; Melanie Cassidy SLAIS, UBC; Sam Mills, SS Librarianship; Stephanie Fan, SLAIS, UBC; Erin Fields, UBC; Sarah Parker, UBC-Student; Alli Sullivan, SS Librarianship; Mary Jinglewski, DPLA RepPurpose: The BCOER librarians are gathering for a Hackfest!Outcomes: Final versions of OER tools, guides – ready for publishingAttendees: BCOER group & invited participants (estimated 14 participants)

Pre- Hackfest Preparation
Add items you would like to hack for this event to the BCOER Hackfest Ideas – 2014


8:30 am Coffee/Tea Muffins

9:00 am – 9:30 Planning & grouping into sub teams

  • Review the google document for suggested activities to hack. Vote on 3 activities and allow folks to select.
  • Provide a flip chart for issues, problems, ideas, etc. that arise during the hackfest that require a larger group discussion. Group members write issues on sticky notes and add to the flip chart. Address issues after breaks.

9:30 am – Noon Hackfest (refreshments at 10:30 am)

  • Sub-groups work on identified activities.

Noon – Lunch

1:00 pm – 2:30 pm Hackfest

  • Sub-groups work on identified activities. Allow members to switch directions or groups.

2:30 pm – 3:30 pm Finalizing products and sharing and celebration

Resources needed (Add ideas below)

  • flip chart, stickies, felts, pens, big paper, masking tap
  • wifi connection and our laptops
  • camera for record making/keeping

Development of any templates for the guides, tools – if you want something created that looks visually nice I’ve asked my colleague Hilda to assist with the graphics/visuals for the subject guides or infographic or anything – Leva


ETUG Spring Session – April 2014

 ETUG Spring Workshop Session

Here are the notes from our BCOER ETUG session – April 2014

Key Challenges (groups mention 1 or 2 main challenges from the brainstorm):

What are OERs anyhow?
Unclear path –what next?

Disappearing resources
Big Complicated sites
Institutional Culture doesn’t support openness
How to store and curate /content /materials
Understanding CC licesnces
Design (or not) for reuse
Transferablility (reuse, permissions, quality)

Quality & standards

Pressure from Trad publishers
Promotions & tenure
Turn key solutions are easier
Student POV?
Transfer credit

Student created OERs

Sticky NOTES from Participants Brainstorm on Challenges

THEMES on All Challenges noted from above:

– Where to start?
– uncler path
– don’t know about OERs
– how to “publicize” within the institution?
– know what it is; where to find it; operates under the 5 Rs – what do they mean?
– need to learn more about it
– need feedback form instructors

– searching for OER challenging
– Where do I put my open resources so ppl can find them?
– repositories are not well curated
– storing /curating content produced via open pedagogy
– need for open/curated collections
– open resources not in libary catealogue
– searching efficiently
– navigating (so many) repositories
– may not have open texts fro specific areas
– Merlot
– Open texts sites
– must get to know sites/ complicated

Quality & Longevity of OERs:
– quality – transferability
– hard to determine quality
– OERs that disappear over a short period of time
– disappearing resources
– share products not source files
– contextual relevance
– solo work – no burden / sharing
– challenge if not editable or need a lot of adapting & cannot do it
– lack of ancillary resources
-usability paradox

– understanding CC license
– licensing not always clear
– defining terms & licensing

Resistance to Change:
– Institutional culture can facilitate or hinder adoption
– Hard to get faculty to switch from trad textbooks
– operational challenges wtih adoption
– institutional culture doesn’t support openness
– process of adapting is a challenge

– linking into development opportunities

– time
– 0 for reuse ; 0 resources found in Architecture??

Hi Everyone, I threw in a proposal for Erin, Janis and I to do a session at ETUG as a placeholder and we got accepted by the program committee.
This page is to draft our prep for the ETUG session on the BCOER with focus on a facilitated discussion
The time slot we have is Friday June 13th 11:00 am (50 min) – Langara Campus. Hope you will all join us there! We would like to engage with all interested and facilitate the conversation regarding challenges of OER and crowdsource solutions and what we will do to tackle this together.

Blurb from
Initiatives like the BC Open Textbook project managed by BCcampus, and flexible learning projects like those at UBC and SFU, present more opportunities to use Open Education Resources in BC postsecondary. However many faculty aren’t aware of the benefits of OERs, the range of OERs that are available, or how to find the best ones to use (or revise, or remix). The BCOER, a team of BC postsecondary librarians, has been discussing ways to collaborate on supporting faculty in adopting, using, and ultimately creating OERs. The group has started to identify and develop assessment tools for quality OERs, and has begun working to build finding aids for specific academic disciplines. We’ll talk about what we’ve done so far and we want to hear from you too: bring your questions and ideas on how libraries can support OER initiatives at postsecondary institutions, and share your feedback on the supports and tools we are developing.

Materials Needed (Leva – can you bring these or are they available)

  • Markers, sticky notes, name tag

Outline (Janis)
Introductions – get a sense of who is in the room – librarians, instructors or other support people (5 min)
Outline activity to participants 1. Activity on Challenges/Solutions using a modified Liberating structures discussion and crowdsource problems and ideas for solutions 2. Letting people know what BCOER is and what we are doing and trying to achieve Share out our notes and solutions (over time)

Discussion Activity 1* (Janis) – (15 min)
Find who is in the room and move them around (disperse the librarians)
What are the challenges to finding and using OER content in your work?
Take a moment to think about challenges in using OER and write down on a sticky note. (3 min)
Pair up or in groups – discussion with each other ( 5 min)
Share top 2 or 3 challenges with the room (5 min)

(We collect stickies – while people chatting in next session we identify themes BCOER addressing or not)

BCOER Info Update – (10 min) (Erin)
What is the BCOER Group?
(Erin, Janis, Leva – why did we form?)
Coordination for Collaboration – logistical elements that BCcampus can do to help

  • teleconference & scheduling/wikspace working space – future: listserv & webinar meetings
  • Frame of reference
  • Prioritize what we want to do together

Hackfest – Working session (Erin)

  • Rubrics
  • OER Guides
  • Permissions

Discussion Activity 2* – (Leva) (15 min)
What are some ideas for solutions to address key challenges?
How can we work together to do this?
What aren’t we addressing and who is or can?

*Based on the stickies and ideas from the group – report out any alignment or not