BCOEL Steering Committee

Friday September 26th 1 PM

Agenda & Notes
Attending: Leva (scribe), Debra, Erin, Caroline, Martin, Devon,

1.BCOER event “Open Education Resources: Librarians, Leadership and Opportunity” – an OER awareness event for librarians
– Librarians & OER web site & reg is now live; BCOER please register & tell colleague; as space is limited
– promotional channels -ACTION: Debra will post to ALPS List; Twitter: BCcampus can tweet and we can all tweet use #BCOER
– BCcampus will post short item on web site Calendar (done)
– BCOER presenters – to speak about BCOER and highlights we’ve volunteered Janis (who is absent today); also Debra, Caroline, Lin and Erin to help
– Logistics ACTION: Leva & Debra to meet Monday at DC to test tech stuff and do catering
– Post event social? ACTION: Let’s invite Quill and go to The Hub at Skytrain for a drink /coffee
-Final part on What librarians need? How shall we harvest the ideas?Have them chat for a few minutes and one person at each table write on a sticky ideas then offer up one idea per table as we wrap?
– Do we want to create a google doct for collaborative note taking? – Yes let’s try this ACTION: Need a Volunteer to help do this
– Bccampus coop student to help record sessions – ACTION: Leva will arrange
2. Open Access Week – What events happening? (Open Access Week at UBC, SFU, etc.)
ACTION: Request will be posted to send a short blurb and key links to what you are doing on campus for Open Access Week and we will create a page on open.bccampus.ca – Leva
Also arranging informal meeting with Nicole over noon lunch break Oct.28 at UBC if you want to meet – Leva, Erin, Caroline, Debra so far will meet with Nicole; All welcome but let Leva know so we can figure out where to go as campus cafes are busy! ACTION: We’ve booked Nicole we just need to figure out where to go depending on how large a group
3. FYI Other conferences – co-presenting opps for BCOER? Suggestions? Get in touch with Leva if you are interested
4. FYI SPARC update – see notes for good OER awareness raising on campus
5. FYI U of Alberta librarians – Leva met with them to share info as part of MOU to collaborate wit AB and Sask
6.FYI Citation of OER materials and adapted OT – Sybil had some good ideas & following up with Clint
7. FYI BCOER project work – Professional Experience student or Contractor- ACTION: Caroline & Erin to talk
8. FYI from Debra that BCCATS has formed a subcommittee to specifically address how to catalogue OER (Douglas has a member who attends these meetings)

Table for future discussion –
broader/bigger community of practice – yes and how? -LL
branding for BCOER- do we need? if so can do – LL

September 5th, 2014

Agenda & Notes

Attending: Janis, Leva, Erin, Debra, Sybil, Martin, Caroline
1. OER Awareness Workshop for Librarians
– Program: speakers/format – Finalize this asap
– Name of event & branding? e.g.suggestion: “This event brought to you by BCOER and sponsored by BCcampus OpenEd”
– Registration – google form – name, institution, title/role and email and note on particular interest; post link from open.bccampus.ca page
– Promotion and invitations – blurb on event & distribution channels, all do personal invites (we can craft a message for all to use)
– Timeline- Get web pages ready as soon as possible and start promoting
– ACTION: All review PD page Librarians and add your thoughts; Leva to get web pages & reg done asap
2. Professional Experience Student SLAIS

-Erin drafted and will post; Leva will be co-supervisor of the student. We will need to see if any takers of this position which is designed to help us move forward with our BCOER projects

3. Contractor Librarian: KPU may be able to help provide some support to projects like the subject guides, content of web pages and/or our collaborative working space.

Bonus Meeting!
When: Monday August 18, 9 AM
Where: Teleconference – Dial up Info Below
Agenda: Quick Touchbase…

• OER Awareness poster – finalize and share
• BCOER Web presence – hosted as pages off http://open.bccampus.ca
• OER Awareness Event for Librarians. See for PD page Librarians and add your thoughts

*MEGA Meeting before Summer: July 8th – 9AM – 10:20 AM (Scribe: Leva; Participants: Deb, Erin, Caroline, Inba, Janis, Devin, Lynda, Sybil, Leva/ Regrets: Will, Lin, Tania)

1. Followup on Hackfest** projects – Erin, Leva

• Update on Guides done at Hackfest: need to be looked at and shared out in some way in a wikispace and bccampus open site; ACTION: See #3 for followup;Proposed idea: work study library/student to do the ongoing updates or groundwork for guides? UBC, or other organization can sponsor someone for 3 months; Erin will send description on work/study to us for consideration
• Feedback on first draft of OER Awareness poster: 1. need acknowledgement of source as BCOER 2. need to provide references on the poster – will find space in footer per best practices ACTION: Leva to work with graphic person

2. Update on BCOER session at ETUG Notes from that session – Janis, Erin, Leva ACTION; No action at this time; look at challenges in notes an see how they can be addressed by our work in the days ahead
3. Update on OER guides (post-Hackfest) – Caroline, Deb, Lin: Work being done on overview guides on OER as well by Lin, Deb & Caroline; Need to figure out where and how to structure pages to share along with the Hackfest guides ACTION: Caroline, Deb, Erin to meet to figure this out and what the collaborative space might look like in wiki
4. Update on BCOER Listserv – Purpose/Guidelines – Leva; ACTION: Listserv will be implemented asap and will be hosed by BCcampus and moderated by Leva (for now). Will be a private listserv for the use of our projects and organize meetings and share info; we can forward on notes of interest to colleagues and reassess in 6 months if we need to make it more open
5. BCOER Web presence – hosted as pages off http://open.bccampus.ca This is a WordPress site ACTION: will be a good interim solution to have a section under “Resources” called “Librarians” then our BCOER info/products See this Page ; Leva discussing with web team
6. OER Awareness Event for Librarians. See for PD page Librarians and add your thoughts – Deb, Leva, Janis: Date – will try for Oct 27 at 1 – 4 pm; ACTION: All post info in the wiki page for program/speakers/activities: Deb will look at confirming the site for this date and have a backup space at DC; Leva will check with availability of possible speakers asap. Janis will look at how we can use radio elements to bring PD to those at a distance and/or audio capture for podcasts (Leva will help)
7. OER Copyright Workshop or tools- ideas – Inba ACTION: wiki page created for ideas on copyright /CC info and what’s needed to educate ourselves and colleagues; Identified that a FAQ helpful (UBC has one) and maybe a flowchart and some web pages. ACTION: Inba and Sybil will work together on this project
8. Sol*R Curation project; Need advice on how to make improvements – Leva ACTION: Leva will create page for feedback from group; ACTION:Tabled for discussion in September
9.News – All

• Accessibility Toolkit ( under development ): BCcampus & CAPER working on a toolkit to help people to create more accessible resources for persons with disabilities; tool kit to be tested with students in Fall /Winter
• New SPARC Libraries & OER Forum
• SLAIS Open Course with Stanford

10. Other things on your wish list? need help with?
Next “real” meeting will be in mid-September. ACTION: Leva will send a Doodle

April 16/17th was the Open Textbook Summit many of us met there. Here is the link to the resources: otsummit.bccampus.ca
May 9th – BCOER Hackfest See the post:http://open.bccampus.ca/2014/05/20/one-heck-of-a-hackfest-id-say/
June 13th – BCOER session at ETUG
June 25th – Experimentation with Big Blue Button web conferencing